Resonant + Outlook
Status updates.
Escalations. Diplomacy.
Outlook is where executives, consultants, and corporate operators actually live. Half of what you write there is political — every line is a small decision about what to say, how to say it, and who else will read it. Voice makes the careful reply as fast as the lazy one.
No Microsoft 365 subscription. No cloud audio. Resonant transcribes on your Mac and types the clean text straight into the Outlook compose window.
Used by professionals at
Typed vs. dictated
The political email,
written in one pass.
Status update to leadership
“q1 update - mostly on track, few risks”
“Quick Q1 update ahead of Thursday's leadership sync. The programme is tracking at 92% of the plan we set in January, with the headline risks concentrated in workstream 3. Two of the three vendor dependencies are now resolved, but the replatforming scope is larger than the original estimate, which is pushing the integration testing window into late May. I've asked the delivery lead to come back this week with a revised timeline and the two options for descoping. I'll bring that to the sync with a recommendation — no surprises expected, but worth flagging now.”
Escalation
“need to flag - supplier missed sla again”
“I need to escalate the supplier situation with Meridian before it becomes a Monday problem. This is the third consecutive week they've missed the contracted SLA on the Tier 1 incident response, and the account director has not substantively responded to either of my last two emails. Given the commercial exposure — roughly £180,000 of credits we've already triggered this quarter — I'd like to move this to your attention formally. Could we find 15 minutes before Friday to agree the next step? I'd rather decide together whether we send a formal breach letter or request a call with their COO.”
Meeting-request framing
“can we meet about the roadmap thing”
“I'd like to get 30 minutes with you and Sarah in the next two weeks to walk through the revised product roadmap before it goes to the exec committee on the 28th. The two things I specifically want your input on are the sequencing of the enterprise features relative to the self-serve launch, and the resourcing tradeoff that comes with running both in parallel. I've done a first pass on both, but I'd rather hear your thinking before I lock a recommendation. Happy to come to you or do it on Teams, whichever is easier on your diary.”
The insight
Corporate email is
half writing,
half diplomacy.
The Outlook inbox is the operating system of the modern corporate career. Executives, consultants, lawyers, and account directors spend most of their day there — not on trivial replies, but on messages where the tone is doing as much work as the content. Who is being cc'd. What is being said directly and what is being implied. Which phrasing will be quoted back.
Typing these emails is cognitively expensive. You're editing the tone with every keystroke, which is why a simple status update can eat twenty minutes and still read flat. Speaking the same message lets you hear the register as you go — the warmth, the authority, the measured concern — and the clean text lands in Outlook in one pass.
The diplomatic email that used to take a full cup of coffee becomes two minutes of talking. And the text reads more like you, because it literally came from how you talk.
Tied to Microsoft 365. Streams audio to Microsoft's cloud for transcription. Often disabled by corporate IT in regulated environments. Even when it works, it doesn't remove filler words — so the output reads like a transcript rather than a drafted email.
A feature many Outlook users literally can't use.
Free, local, and independent of Microsoft 365. Modern neural models run on your Mac. Filler words and restarts are cleaned automatically. Works in the desktop Outlook app, Outlook for the web, and every other text field on your machine.
The local Outlook dictation the enterprise can actually allow.
Where it fits
Six Outlook emails
worth speaking instead.
Weekly status updates
The Friday or Monday note that lands in your director's inbox and the two people above them. Speaking it is faster than outlining it, and the spoken version tends to be more candid about what actually happened.
Escalations and breach notices
Emails that require careful wording because they're going to be quoted back at you. Voice lets you get the argument right in one pass, and edit the clean text with the calm you'd rather be bringing to the situation.
Stakeholder comms
Framing a decision for the board, responding to a non-exec's question, setting context for a partner. These emails are half writing, half diplomacy. Voice keeps both in sync.
Client and customer responses
Consultants, lawyers, and account directors live in Outlook and answer to clients all day. Speaking the replies shortens the turnaround without thinning out the warmth the relationship actually runs on.
Calendar-aware replies
Meeting confirmations, reschedules, agenda framing. Short emails that still deserve a human touch. Voice makes four-line confirmations feel considered rather than copy-pasted.
Corporate boilerplate, but warmer
Legal disclaimers, standard responses, policy-driven replies. Even the templated messages can carry a human opening and closing when speaking them takes less time than it would to edit a template.
Architecture
Enterprise-friendly
by architecture, not policy.
The reason so many corporate tenants block Outlook's built-in Dictate is that the audio of your email leaves the device. For a legal team discussing client matters, a banker drafting a memo, or a partner writing an escalation, that's a meaningful change in data flow — and often a non-starter for compliance.
Resonant is local by design. Voice is captured, transcribed by neural models running on your Apple Silicon Mac, and turned into text in place. The audio is never uploaded, never logged, never sent to a third party. There is no cloud speech vendor in the data flow to approve, audit, or block.
Outlook receives the finished text through standard keyboard input, the way it would from any other Mac app. Your IT team sees a locally installed tool writing to the foreground text field — no new network path, no new audio pipeline, no new vendor in the stack.
Free. Local. No Microsoft 365 required.
The careful email,
as fast as the lazy one.
Speak your Outlook replies. Clean text lands in the compose window. Your audio never leaves the Mac.
Requires macOS 14+ · Apple Silicon
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